Sound familiar?
The job ends at 5. The paperwork ends at midnight.
Quotes go out late
The customer who waits a week for a price calls someone else. Slow quotes lose jobs you already drove out to see.
Money sits in unpaid invoices
Work finished in March shouldn’t get billed in May. Every late invoice is cash you’ve already earned.
Hiring an office person is a big step
A part-time office hire means wages, training and managing. Most trades just need the paperwork handled.
See it in 30 seconds
A voice note in. A quote out.
Talk through the job like you would to your office person. We turn it into a quote with your logo, your prices and your terms, and it’s waiting for you the same day.
- 01Send photos and a voice note from the truck.
- 02We build the quote at your prices.
- 03You check it, tap send, and get back to work.
How it works
Five minutes on site. Done by dinner.
Text it
- Photos and measurements
- A quick voice note from the job
We build it
- Your prices, wording and logo
- Ready the same business day
You check it
- A two-minute review
- Change anything you want
You send it
- You hit send, not us
- Nothing goes out without you
What we take off your plate
Your office, without the office.
Quotes and estimates
Branded quotes from your photos and notes, priced from your own rates.
Invoices and payments
Deposit, progress and final invoices, plus a weekly list of who still owes you.
Email and lead replies
Replies drafted and waiting in your inbox, so new leads hear back fast.
Instagram and social media Add-on, priced separately
Posts and videos from your job photos, handled by our marketing partner. Add it to any plan.
Payment reminders
Friendly reminder emails drafted for overdue invoices, so you get paid without the awkward call.
Lead follow-ups
A friendly reminder email drafted for every quote that hasn’t been answered in a week, so warm jobs don’t go cold.
Good, Better, Best quotes
Three options on one quote, so customers pick a level instead of saying no.
Accept online, pay the deposit
We switch on online approval and deposits in your own software, so jobs lock in faster.
Job and profit reports
A monthly report on every job: what you billed, what it cost and what you made, plus a profit and loss summary and who still owes you.
Your private profit check
Your cost next to your price on every quote, and sub invoices tracked against the budget. Only you see it.
WSIB and insurance on every quote
Your clearance and certificate attached automatically. We watch the expiry dates and remind you before they lapse.
Your price book, saved
Your rates, costs and material rules on file. Prices change? Text us and every quote after uses the new number.
Review requests
A short “would you leave us a Google review?” text drafted after each job, ready for you to send.
Built for general contractors, painters, electricians, plumbers, HVAC, reno and flooring crews, and auto detailers.
Learn more about what we do →Sample work
See what comes back.
Professional quotes built from a text, photos and a voice note. Shown with made-up businesses so no client’s details are shared.
Your business stays yours
Safe to hand over. Easy to take back.
Start with no access
Your first jobs come back as finished PDFs. See the work before you share anything.
Limited QuickBooks user
Quotes and invoices only, no banking. Remove us in one click.
You send everything
We draft. Nothing goes to your customers without you.
Never your money
We never take payments, move money or touch your bank account.
In writing
A one-page agreement. Your prices and customer list stay private.
Run by a builder
Years of running construction projects, quotes and estimates.
Why not just an app or a VA?
Apps still need you. Assistants need managing.
| Quoting app | Offshore assistant | Hiring office help | SiteToDesk | |
|---|---|---|---|---|
| Who does the quote | You, on your phone | Them, after you train them | Them, after you train them | Us, from your text |
| Knows construction pricing | No | Usually not | Depends who you hire | Yes, run by a builder |
| Invoices, QuickBooks, emails, follow-ups | Some | If you set it up | If you set it up | All included |
| Local to the GTA | No | No | Yes | Yes |
| Prices on the quote | Often guessed by the app | Whatever you give them | Whatever you give them | Your own price book |
| How you pay | About $15 to $600 a month, plus your time | About $1,800 to $7,000 a month, by the hour | Wages, plus payroll and managing | Flat monthly plan from $299 |
SiteToDesk
You text us. We do the paperwork.
- Who does the quoteUs, from your text
- Knows construction pricingYes, run by a builder
- Invoices, QuickBooks, emails, follow-upsAll included
- Local to the GTAYes
- Prices on the quoteYour own price book
- How you payFlat monthly plan from $299
Compared with the other options
A quoting app
Software you run yourself.
- Who does the quoteYou, on your phone
- Knows construction pricingNo
- Invoices, QuickBooks, emails, follow-upsSome
- Local to the GTANo
- Prices on the quoteOften guessed by the app
- How you payAbout $15 to $600 a month, plus your time
An offshore assistant
A remote helper you hire and train.
- Who does the quoteThem, after you train them
- Knows construction pricingUsually not
- Invoices, QuickBooks, emails, follow-upsIf you set it up
- Local to the GTANo
- Prices on the quoteWhatever you give them
- How you payAbout $1,800 to $7,000 a month, by the hour
Hiring office help
A part-time employee.
- Who does the quoteThem, after you train them
- Knows construction pricingDepends who you hire
- Invoices, QuickBooks, emails, follow-upsIf you set it up
- Local to the GTAYes
- Prices on the quoteWhatever you give them
- How you payWages, plus payroll and managing
What’s your time worth?
See how many hours you get back.
About 1½ Saturdays back, every month.
That’s about $935 of your time.
Fits the Pro plan at $549 a month.
A rough estimate. Counts the 2 minutes you still spend checking each quote before you send it.
Plans
One flat monthly price. Cancel anytime.
Starter
Up to 8 quotes, all invoicing, weekly “who owes you” list.
Pro
Up to 20 quotes, invoicing, email and lead replies.
Full Office
Up to 35 quotes, invoicing, email and lead replies, job profit tracking and monthly profit and loss reports.
Bigger crews, several estimators or large commercial bids get a custom plan built around how you work.
Prices in CAD, plus HST. $250 one-time setup builds your quote template and price list. Instagram and social media is an add-on, priced separately.
Only 2 spots. First 60 days, no setup fee, cancel anytime. All we ask: tell us honestly how it’s going, and a short review if you like it.
Questions trades ask us
Straight answers.
Do I have to give you my QuickBooks password?
No, never. You invite us from inside QuickBooks: gear ⚙, then Manage users, then the Accounting firms tab, then Invite, and type hello@sitetodesk.ca. You can remove us the same way anytime.
Does adding you use up one of my QuickBooks users?
No. Accounting firms don’t count toward your QuickBooks user limit, so it works even on the Simple Start plan.
Do I need to install anything?
No. Nothing to install and no new app. You keep using your phone, your WhatsApp and your own software.
Will you send anything to my customers?
Never. We draft, you review and send. Every quote, invoice and email goes out from you.
How fast is it?
Jobs sent by 3 pm come back the same business day. Later than that, next morning.
Is there a contract?
Month to month, 30 days’ notice, no cancellation fee. Your customer list and prices stay private, in writing.
Which trades do you work with?
General contractors, painters, electricians, plumbers, HVAC, reno, drywall and flooring crews, and auto detailers across the GTA.